Directors are busy people who give their time. The more places they have to look, the less prepared they arrive. A board member portal fixes that by putting the whole job behind one sign in.
What directors see when they sign in
What needs you
A short list at the top: the next meeting, anything to sign, and tasks assigned to you.
The next meeting
Date, time, location or video link, the agenda, and the packet. One page, always current.
Things to sign
Written consents, minutes, and yearly disclosures waiting for your signature.
Past decisions
Every resolution and vote, searchable, with the minutes that recorded it.
Documents
Bylaws, policies, budgets, and reports. Ask Volo a question and get an answer with the source.
Your responsibilities
Short board education lessons for new directors, built in.
What officers and staff can do
The chair, secretary, and treasurer carry most of the administrative load. The portal is built to lighten it.
- Secretary: schedule meetings, send notice, build the agenda and packet, draft minutes from notes or a recording, and route them for approval.
- Chair: see what is overdue, run the meeting from the agenda, and take votes between meetings by written consent.
- Treasurer: upload financial statements and give the board a plain summary with the figures that matter.
- Executive director: share reports with the board without building a new email thread each month.
An online board portal versus a shared drive
A shared drive is a filing cabinet. A portal is a filing cabinet that knows about meetings, votes, terms, and signatures. That difference shows up in ordinary moments.
- A director asks what the board decided about the lease. In a drive, someone searches. In a portal, the decision, the vote, and the minutes are linked.
- The secretary steps down. In a drive, the folder structure leaves with them. In a portal, the next secretary sees the same record on day one.
- The board needs to approve something before the next meeting. In a drive, it becomes an email chain. In a portal, it is a written consent with signatures and a date.
Who a board of directors portal is for
Any board that meets, votes, and keeps records. Voloboard is used by nonprofit boards, foundations, associations, churches, and community organizations. It also supports homeowners association boards. If your board is all volunteers, start with our page on volunteer board software.
Access, privacy, and control
Only invited members can sign in. Roles control what each person can see and do. Data is encrypted in transit and at rest. An activity log shows who viewed, changed, or signed. Removed members lose access at once, and nothing they contributed is lost.
One price for the whole board
Voloboard costs $99 a month for the entire board. There is no per-director fee, so you never have to decide who is worth a seat. The trial is free for 30 days and needs no credit card. See pricing for the details, or read how board portal pricing usually works.
Frequently asked questions
What is a board of directors portal?
It is a secure online workspace for a board. Directors use it to read meeting materials, vote, sign documents, and find past decisions and governing documents.
Is a board member portal different from board management software?
They are two names for the same kind of tool. Portal stresses the secure sign in for directors. Board management software stresses the workflow for the people who run the meetings. Voloboard does both.
Do all directors need an account?
Yes, each director signs in with their own account. That is what makes votes, signatures, and the activity record reliable. Voloboard does not charge per account.
Can directors use it on a phone or tablet?
Yes. Voloboard runs in the browser on phones, tablets, and computers. There is nothing to install.
How long does setup take?
Most boards are set up in under an hour. Upload your bylaws, confirm the details Voloboard finds, invite your directors, and schedule a meeting.
Bring your board into one clear place
Meetings, minutes, compliance, and records, with an AI assistant that knows your documents.
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